FESTIVAL & EVENT SCHEDULE
SAACA will announce the 2023-2024 season and festivals and events on May 1, 2023. Check back soon for more details. Applications for all festivals will be made available on June 1, 2023.
SAACA festivals and events tend to sell out on exhibitor space. Be sure to register for the SAACA Newsletter to receive up to date notices of event application and jury dates. REGISTER HERE
October 21 & 22, 2023
Oro Valley Marketplace, 12155 N Oracle Rd, Oro Valley, AZ 85737
Saturday 10am-5pm & Sunday 10am-4pm
Saturday 10am-5pm & Sunday 10am-4pm
VENDOR & ARTIST APPLICATIONS AVAILABLE JUNE 1, 2023
NOVEMBER 4 & 5, 2023
JANUARY 27 & 28, 2024
APRIL 20 & 21, 2024
La Encantada Shopping Center, 2905 E Skyline Dr, Tucson, AZ 85718
Saturday 10am-5pm, Sunday 11am-4pm
Maximum of 50 artists for each event
VENDOR & ARTIST APPLICATIONS AVAILABLE JUNE 1, 2023
Saturday 10am-5pm, Sunday 11am-4pm
Maximum of 50 artists for each event
VENDOR & ARTIST APPLICATIONS AVAILABLE JUNE 1, 2023
This event does not permit space for food vendors, non-profit organizations or exhibitors. To inquire about sponsorship, please contact kate@saaca.org
SATURDAY, MARCH 9, 2024
Downtown Glendale, 5850 W Glendale Ave, Glendale, AZ 85301
VENDOR & ARTIST APPLICATIONS AVAILABLE JUNE 1, 2023
Saturday, January 13, 2024
Sahuarita Lake Park, 15466 S Rancho Sahuarita Blvd, Sahuarita, AZ 85629
VENDOR & ARTIST APPLICATIONS AVAILABLE JUNE 1, 2023
March 16 & 17, 2024
Oro Valley Marketplace, 12155 N Oracle Rd, Oro Valley, AZ 85737
Saturday 10am-5pm & Sunday 10am-4pm
Saturday 10am-5pm & Sunday 10am-4pm
FREQUENTLY ASKED QUESTIONS
ARTIST QUESTIONS
If you have questions regarding the below artist, exhibitor, and food vendor-specific questions, please do not hesitate to reach out to SAACA directly. Below are answers to the questions that we field most frequently. If you still have questions after reviewing these, feel free to send an email to festivals@saaca.org
WHEN AND HOW CAN I APPLY?
Artist applications for the majority of the Fall, Winter, and Spring 2022/2023 will go live on June 1, 2022. This web page can access all applications.
HOW MUCH DOES IT COST FOR A BOOTH?
Several factors determine booth space prices. Some of these include hosting venue site fees, cost of marketing and promotion, and overall scale and size of the event. Over the past two years, SAACA has experienced a significant increase in expenses related to outdoor events, including permitting, trash, portable restrooms, security, and safety costs. Prices for booths have risen across the board for SAACA operationally and have had to increase pricing in some cases. Generally, our booth spaces remain among the lowest booth fees for similar size events in the region.
WHAT ARE THE ITEMS YOU REQUIRE ON YOUR APPLICATION
SAACA requires artists to prepare the below items for your application. We have done our best to abbreviate the application process, asking more relevant and easy-to-submit questions.
WHO IS ELIGIBLE TO PARTICIPATE?
Select festivals vary on the types of vendors permitted to sell onsite. The below applications are broken down into the below categories for submission:
Artists – This includes all handmade art in multiple categories, including artisan foods that are not produced or made onsite. The category also includes artisan food, which is available to artists selling pre-packaged food that they have created. Artists cannot send an employee or an apprentice to sell on their behalf. The festivals do not permit agents or dealers to bring/sell the works of artists that they represent. Finally, we don't allow multiple artists within one booth where one is selling/managing the booth on behalf of the group. Collaborative work is acceptable, with various artists working together in a single booth, on artwork that have both contributed to making.
Exhibitors & Non-Profit Organizations – This category is open to anyone who is not selling art, or handmade goods. This includes business promoting a service (i.e, solar energy, knives, retirement communities, doors, or other services). In addition, this category is also available to non-profit organizations with a valid 501c(3) tax id. Exhibitors and Non-Profit Booths typically only make up no more than 7% of the total vendors allotted at each event. SAACA has the right to jury all exhibitors and applications based on show appropriateness.
Food Vendors – Food trucks, trailers and tents, and any other food-based product produced onsite at the event are invited to apply. Please note, that not all SAACA events have the opportunity for food vendors based on the event or venue's restrictions.
I MISSED THE JURY DEADLINE, OR THE FESTIVAL IS FULL - CAN I STILL APPLY OR BE ADDED TO A WAITLIST?
Many SAACA art festivals will sell out of booth space in either the first or second jury. Often times spaces open up for festivals within the first few weeks of an event, and in some cases, sooner. We always encourage artists or exhibitors to fill out the online waitlist HERE. You will be contacted when space becomes available for an event and offer you the space, based on the time you added your name to the waitlist.
HOW ARE BOOTHS ASSIGNED?
Booths spaces are assigned in the order of application date and based on the preferences you have provided on your application. We offer artists the opportunity to pre-select their booth space in the application process and are traditionally able to provide at least one of your special requests if you apply and are accepted early. Mapping can be quite complicated since there are many factors at play, special requests, doubles vs. singles, power needs, appropriate spacing of the categories, etc.
DO YOU PROVIDE THE TENTS AND WHAT ELSE DO I NEED FOR SET UP?
We do not provide any tents and tents are not required. There are some artists that have a lovely display without any canopy. If you do bring a canopy, we require that it is white and you are required to have a minimum of 40 pounds of tent weights per leg. All display structures are your responsibility.
ARE THERE VOLUNTEERS OR STAFF TO PROVIDE BREAKS OR OTHER AMENITIES?
We do provide booth sitters to provide you with a quick break to use the restroom and grab food. We encourage you to use booth sitters for no more than 15 to 30 minutes as they cannot answer questions adequately about your work, and they cannot handle transactions. Many artists find it just as effective to become friends with your booth neighbor and watch each others' booths when you need to step away. SAACA volunteers typically walk the festival handing out snacks and water, and asking artists if they need a break during show peak hours.
WHAT IS THE CANCELLATION POLICY?
Cancel before 30 days prior to the event - artist receives a refund, less $50.
Cancel 14 days prior to the event - artist receives a 50% refund on booth fee.
Cancel less than 14 days prior to the event - artist receives no refund.
Not showing up at the festival and not communicating with SAACA, nullifies any future participation in the festival. All festivals are rain or shine. There is no refund for inclement weather.
DO I HAVE TO HAVE MY OWN INSURANCE?
We highly recommend having your own liability insurance. If your tent knocks over another artists' sculpture, you are liable. If a storm causes damage to your art, you are responsible. Food Vendors are required to show proof of insurance. SAACA is not liable for stolen or damaged works.
If you have questions regarding the below artist, exhibitor, and food vendor-specific questions, please do not hesitate to reach out to SAACA directly. Below are answers to the questions that we field most frequently. If you still have questions after reviewing these, feel free to send an email to festivals@saaca.org
WHEN AND HOW CAN I APPLY?
Artist applications for the majority of the Fall, Winter, and Spring 2022/2023 will go live on June 1, 2022. This web page can access all applications.
HOW MUCH DOES IT COST FOR A BOOTH?
Several factors determine booth space prices. Some of these include hosting venue site fees, cost of marketing and promotion, and overall scale and size of the event. Over the past two years, SAACA has experienced a significant increase in expenses related to outdoor events, including permitting, trash, portable restrooms, security, and safety costs. Prices for booths have risen across the board for SAACA operationally and have had to increase pricing in some cases. Generally, our booth spaces remain among the lowest booth fees for similar size events in the region.
WHAT ARE THE ITEMS YOU REQUIRE ON YOUR APPLICATION
SAACA requires artists to prepare the below items for your application. We have done our best to abbreviate the application process, asking more relevant and easy-to-submit questions.
- Name, Address and Contact Information
- Artist Marketing Materials, social media, and website links, including pictures used on the website, as well as in marketing.
- We ask that all artists submit a picture of their art table/booth setup and a picture of them making their art, or the art studio itself.
- Each application provides a COVID waiver.
WHO IS ELIGIBLE TO PARTICIPATE?
Select festivals vary on the types of vendors permitted to sell onsite. The below applications are broken down into the below categories for submission:
Artists – This includes all handmade art in multiple categories, including artisan foods that are not produced or made onsite. The category also includes artisan food, which is available to artists selling pre-packaged food that they have created. Artists cannot send an employee or an apprentice to sell on their behalf. The festivals do not permit agents or dealers to bring/sell the works of artists that they represent. Finally, we don't allow multiple artists within one booth where one is selling/managing the booth on behalf of the group. Collaborative work is acceptable, with various artists working together in a single booth, on artwork that have both contributed to making.
Exhibitors & Non-Profit Organizations – This category is open to anyone who is not selling art, or handmade goods. This includes business promoting a service (i.e, solar energy, knives, retirement communities, doors, or other services). In addition, this category is also available to non-profit organizations with a valid 501c(3) tax id. Exhibitors and Non-Profit Booths typically only make up no more than 7% of the total vendors allotted at each event. SAACA has the right to jury all exhibitors and applications based on show appropriateness.
Food Vendors – Food trucks, trailers and tents, and any other food-based product produced onsite at the event are invited to apply. Please note, that not all SAACA events have the opportunity for food vendors based on the event or venue's restrictions.
I MISSED THE JURY DEADLINE, OR THE FESTIVAL IS FULL - CAN I STILL APPLY OR BE ADDED TO A WAITLIST?
Many SAACA art festivals will sell out of booth space in either the first or second jury. Often times spaces open up for festivals within the first few weeks of an event, and in some cases, sooner. We always encourage artists or exhibitors to fill out the online waitlist HERE. You will be contacted when space becomes available for an event and offer you the space, based on the time you added your name to the waitlist.
HOW ARE BOOTHS ASSIGNED?
Booths spaces are assigned in the order of application date and based on the preferences you have provided on your application. We offer artists the opportunity to pre-select their booth space in the application process and are traditionally able to provide at least one of your special requests if you apply and are accepted early. Mapping can be quite complicated since there are many factors at play, special requests, doubles vs. singles, power needs, appropriate spacing of the categories, etc.
DO YOU PROVIDE THE TENTS AND WHAT ELSE DO I NEED FOR SET UP?
We do not provide any tents and tents are not required. There are some artists that have a lovely display without any canopy. If you do bring a canopy, we require that it is white and you are required to have a minimum of 40 pounds of tent weights per leg. All display structures are your responsibility.
ARE THERE VOLUNTEERS OR STAFF TO PROVIDE BREAKS OR OTHER AMENITIES?
We do provide booth sitters to provide you with a quick break to use the restroom and grab food. We encourage you to use booth sitters for no more than 15 to 30 minutes as they cannot answer questions adequately about your work, and they cannot handle transactions. Many artists find it just as effective to become friends with your booth neighbor and watch each others' booths when you need to step away. SAACA volunteers typically walk the festival handing out snacks and water, and asking artists if they need a break during show peak hours.
WHAT IS THE CANCELLATION POLICY?
Cancel before 30 days prior to the event - artist receives a refund, less $50.
Cancel 14 days prior to the event - artist receives a 50% refund on booth fee.
Cancel less than 14 days prior to the event - artist receives no refund.
Not showing up at the festival and not communicating with SAACA, nullifies any future participation in the festival. All festivals are rain or shine. There is no refund for inclement weather.
DO I HAVE TO HAVE MY OWN INSURANCE?
We highly recommend having your own liability insurance. If your tent knocks over another artists' sculpture, you are liable. If a storm causes damage to your art, you are responsible. Food Vendors are required to show proof of insurance. SAACA is not liable for stolen or damaged works.